Manage End Users

End users are the individuals licensed to use Macabacus software, and are identified on the  Users tab of the Admin Console.  End users do not have access to the Admin Console unless they are also designated as administrators.

Each user row on the  Users tab contains summary information about the user, including the version number of the Macabacus software he or she is using.  If a user has installed different versions of Macabacus on different PCs, the version number on the last PC used to authenticate the user is shown here.  If the user row is shaded red, then the user is linked to an expired subscription and must be relinked to an active subscription to restore the user's access.

Add Users

To add a new end-user:

  1. Select the Users tab in your Admin Console.
  2. Click the Add button.
  3. To add a single user, enter the user's information on the Single User tab.  To add multiple users, select the Bulk Add tab and paste a list of names and email addresses in an Outlook-style address field format.
  4. If you have multiple subscriptions, select the subscription to which you want to grant the new user(s) access.
  5. To send a welcome email with activation instructions to new users (recommended), check the Send welcome email box.
  6. Click the Save button.

You can only add as many users as you have empty seats available (unused licenses).  If you forgot to send a welcome email when adding a new user, you can do so anytime thereafter by clicking the   Send Invite button in the user's expanded record.

You will receive an error message if you try to add a user whose email address is already associated with another Macabacus account.  As indicated in this error message, an administrator for the other account must remove the user from that account before you can add the user to your account.

Remove Users

To remove a single end-user, click the  × button on the user's record on the Users tab in your Admin Console.  To remove multiple users, check the boxes next to the desired users and select Remove selected users from the Actions menu.  Removing a user frees up a seat, but does not reduce the number of authorized seats in the subscription or otherwise impact your subscription/billing.

Employee turnover

If an employee leaves your company, remove that user's access to (a) prevent unauthorized access and (b) free up a seat in your subscription that can be reassigned to another user.

Transfer Licenses/Switch Computers

No more than two Windows users accounts can be associated with a single email address (i.e., user) simultaneously. If you change computers or are assigned a new Windows user account, for example, you can deauthorize an old Windows user account as follows:

  1. Go to the Users section in your Admin Console.
  2. Click the user row you want to modify.
  3. Click the button next to the authorized Windows user account you want to deauthorize.
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