Manage End Users

End users are the individuals licensed to use Macabacus software, and are identified on the  Users  tab of the Admin Console.  End users do not have access to the Admin Console unless they are also designated as administrators.

Each user row on the  Users  tab contains summary information about the user, including the version number of the Macabacus software he or she is using.  If a user has installed different versions of Macabacus on different PCs, the version number on the last PC used to authenticate the user is shown here.  If the user row is shaded red, then the user is linked to an expired subscription and must be relinked to an active subscription to restore the user's access.

Add Users

To add a new end-user:

  1. Select the Users  tab in your Admin Console.
  2. Click the Add  button.
  3. To add a single user, enter the user's information on the Single User  tab.  To add multiple users, select the Bulk Add  tab and paste a list of names and email addresses in an Outlook-style address field format.
  4. If you have multiple subscriptions, select the subscription to which you want to grant the new user(s) access.
  5. To send a welcome email with activation instructions to new users (recommended), check the Send welcome email  box.
  6. Click the Save  button.

You can only add as many users as you have empty seats available (unused licenses). 

You will receive an error message if you try to add a user whose email address is already associated with another Macabacus account.  As indicated in this error message, an administrator for the other account must remove the user from that account before you can add the user to your account.

Remove Users

To remove a single end-user, click the  ×  button on the user's record on the Users  tab in your Admin Console.  To remove multiple users, check the boxes next to the desired users and select Remove selected users  from the Actions  menu.  Removing a user frees up a seat, but does not reduce the number of authorized seats in the subscription or otherwise impact your subscription/billing.

User Groups can be created to enable Libraries that are only accessible to specific functions, teams, or departments. To create User Groups, login to the Admin Console and select User Groups On this page you’ll be able to Add, Remove, and Edit the User Groups for your corporate account. You can then configure User Group access for your Shared Libraries.

Employee turnover

If an employee leaves your company, remove that user's access to (a) prevent unauthorized access and (b) free up a seat in your subscription that can be reassigned to another user.

Transfer Licenses/Switch Computers

No more than two Windows users accounts can be associated with a single email address (i.e., user) simultaneously. If you change computers or are assigned a new Windows user account, for example, you can deauthorize an old Windows user account as follows:

  1. Go to the Users  section in your Admin Console.
  2. Click the user row you want to modify.
  3. Click the button next to the authorized Windows user account you want to deauthorize.
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